Eagle Landing Homeowners Association
Board of Directors Meeting
11-16-2010
A Quorum was established and the meeting was called to order at 5:00 pm. In attendance were board members George Meriwether, Jim Trimble, Pete Schroeder, Steve Gause, Jim Higgins, Jan Kenyan and Jim Moulton. Also in attendance, Debbie Dennis – clerk; there were 3 visitors present.
A motion was made by Jan Kenyan and seconded by Jim Higgins to approve the minutes of the previous meeting as amended; motion carried.
A motion was made by Pete Schroeder and seconded by Jan Kenyan to approve the Treasurer Report and pay the bills as presented; motion carried.
Committee Reports:
Architectural Committee:
ARC Check List: There are still some minor revisions being considered to the form but it is currently being used. When complete it will be posted to the website.
Erhart garage request: Approved
Brock new home request: Approved
Boat Docks: Still trying to identify owners of docks that are in a state of disrepair.
Budget and Finance:
A preliminary budget was distributed for review and revision before the next board meeting.
A motion was made by Steve Gause and seconded by Pete Schroeder to increase the homeowner’s dues by ten percent in order to offset increased expenses; motion carried unanimously.
By-Laws / Policy Committee:
A draft policy outlining collection procedures on unpaid homeowner’s dues was presented for review; no action taken.
Covenants compliance policy was presented for review; no action taken.
Security/Neighborhood Watch
Neighborhood Watch Committee:
The neighborhood watch committee meeting resulted in several recommendations.
A town meeting has been scheduled for Saturday, 12/4/10 at 9:30 in Frank Galloway’s hangar. There will be a guest speaker present from the Sheriff’s department to discuss neighborhood concerns.
The committee is investigating several options for the use of surveillance cameras. High end equipment could cost around $17,000. There is the possibility of grants to offset as much as 50% of the cost.
AVFD/Firewise:
Firewise: The BURN BAN has been lifted.
Eagle Landing has won the first ever East Texas Firewise Achievement Award. Mr. McNeely from the Texas Forest Service presented the award to Pete Schroeder and Jan Kenyan. Mr. McNeely stated that what Eagle Landing has achieved is unique because it was all done with volunteers and the local community without grants or donations. There will be a write-up in the local paper and the national Firewise publication.
AVFD: Research has begun into various ways to increase supplemental water from the lake for emergencies, including but not limited to a fire boat.
Grounds/Lake Maintenance Committee:
Mowing: Finished.
TCEQ Dam Report: Pending.
Airstrip: Investigating the possibility of a controlled burn this winter.
Boat Ramp Repair: Finished.
Tree Removal: A motion was made by Jan Kenyan and seconded by Jim Moulton to pay up to $100 to have tree removed from fence at the back gate; motion carried.
Communications Committee:
Data Base: in progress.
Web Site: A motion was made by Jim Higgins and seconded by Steve Gauss to purchase the needed
software to update the website; motion carried.
A request for repair and additions to the community bulletin boards at the dumpster area. Pete Schroeder along with Jim Higgins and Steve Gause will look into this.
Sherry Byars presented a sample welcome basket to the board and asked for a budget of approximately $100 for postage, cards and supplies for the baskets. An additional $25 per basket would be needed each time one was presented. A motion was made by Jan Kenyan and seconded by Jim Moulton to approve a budget of $350 for all ambassador activities for 2011 including bereavement flowers. Motion carried.
Long Range Planning Committee: Information was presented to the committee to aid research into water issues the community faces.
Special Projects Committee:
Milfoil weevils; the weevil program has been considered a success and is in the plans to be continued.
Old Business: none
New Business: none
Executive Closed Meeting:
A motion was made by Steven Gause and seconded by Jan Kenyan at 7:00 p.m. to enter into closed session to discuss legal cases pending; motion carried.
A motion was made by Pete Schroeder and seconded by Jim Higgins to exit the closed session and reenter open meeting; motion carried.
No action was taken on the executive closed meeting.
Next meeting: December 7, 2010 at 5:00 p.m. in the Avinger School Building