Eagle Landing Homeowners Association
Board of Directors Meeting
09-21-11
A Quorum was established and the meeting was called to order at 5:00 pm. All members were present. Also in attendance, Debbie Dennis – clerk; there were several guests present.
The minutes of the previous meeting were distributed, reviewed and approved as written.
Comments from the Audience:
Community:
The Boat Regatta / Community dinner was well attended and deemed a success!
17 people were present for the adopt a highway clean up day.
Treasurer Report:
The report was rad and discussed. Jim Higgins moved renew the 2 CD’s with the First State Bank of Avinger as they mature. The motion was seconded by Pete Schroeder; motion carried. Jim Higgins moved to approve the treasurer’s report. The motion was seconded by Pete Schroeder; motion carried.
Committee Reports:
Architectural Committee:
Stanley Vanhooser – Ratify request for storage building and review request for dock variance; discussion surrounding the need for uniformity in applying guidelines – Motion made by Jan Kenyan and seconded by Steve Gause to approve variance – motion carried.
Charles and Vickey Casey – Ratify request for storage building – motion made by Steve Gause and seconded by Jan Kenyan – motion carried.
Randy Frazier – review request – Decision: May not leave trailer outside while he relocates. Motion made by Pete Schroeder and seconded by Steve Gause – motion carried.
Boat decks in need of repair – all lots have been identified and will be forwarded to Debbie Dennis for names of owners.
Budget and Finance: None
By-Laws / Policy Committee:
Review draft of “Open Letter” to residents providing Board’s interpretation regarding enforcement of general policies: A draft letter was distributed to board members with instructions to review and forward comments to board president no later that 9-25-11.
Review draft notification letters (1, 2 and 3) for violations. Draft letters were distributed to board members with instructions to review and forward comments to board president.
Security/Neighborhood Watch Committees:
Fire breaks, escape plan: Felix Blanchet presented a plan that would cross Dale Mull’s property ( he has given permission). There would need to be some dirt work and a gate would need to be purchased. A motion was made by Jim Higgins and seconded by Jan Kenyan for Felix Blanchet and Clyde Hodnett to pursue this plan and present estimated expenses to the board; motion carried.
AVFD/Firewise:
The Avinger Volunteer Fire Department would like to thank the community for their awesome support of the department during the Bear Creek Fire. Community contributions have been coming in and are greatly appreciated.
The Texas Forest Service and distributed their “Ready, Set, Go” program throughout the community on thumbdrives.
Grounds/Lake Maintenance Committee:
Volunteers have been mowing the runway and this is working very well. Thank you to all of our volunteers.
The north side common area and the runway may only need to be mowed one more time.
The back of the dam may need to be sprayed again.
Results of Lake Water Sampling – all samples were well within all safety thresholds.
October 8, 2011 – Adopt a Highway Day – 7:30 a.m.
Communications Committee:
Jan Kenyan will pursue pricing to provide a booklet to all residents containing ELHA Covenants/Amendments/Bylaws.
The board reviewed a draft of “Did You Know?” for residents.
Long Range Planning Committee: None
Special Projects Committee: None
Compliance: None
Old Business:
The board approved the purchase of ink and scanner for the secretary/treasurer.
Closed Session:
Time: 6:55 p.m.
A motion was made by Jim Higgins and seconded by Jim Trimble to enter into executive session to discuss legal issues; motion carried
Time: 7:00 p.m. A motion was made by Jan Kenyan and seconded by Jim Trimble to reenter open session; motion carried.
Open Meeting:
The board reentered open session at 7:00 p.m.
No action was taken on closed session.
Next meeting:
The next meeting will be October 18, 2011 at the Avinger School.
Meeting Adjourned.