Eagle Landing Homeowners Association

Board of Directors Meeting

10-18-11

A Quorum was established and the meeting was called to order at 5:00 pm. All members were present with the exception of Pete Schroeder. Also in attendance, Debbie Dennis – clerk; there were several guests present.

The minutes of the previous meeting were distributed, reviewed and approved as written.

The motion to approve was made by Jim Higgins and seconded by Jan Kenyan; approved.

Comments from the Audience: 

Community:

Treasurer Report:

Treasurer's Report was read and reviewed. Jan Kenyan moved to approve the treasurer’s report.  The motion was seconded by Jim Higgins; motion carried.

Committee Reports:

Architectural Committee: 

Lancaster – After discussion a motion was made by Jim Higgins and seconded by Steve Gause to send the homeowner a letter discussing issues and to place the letter in homeowner’s permanent file; motion carried.

Unapproved new construction – New owner has been identified.

Boat decks in need of repair – a letter to notify homeowners has been drafted for review and approval.

Budget and Finance:  None

By-Laws / Policy Committee: 

Open Letter – Comments have been received and the letter is being reviewed.

Lyles – The Board is still trying to obtain a new address for the property owner.

Security/Neighborhood Watch Committees: 

There continue to be break-ins and security issues in Eagle Landing. Watch out for poachers and increased activity.

AVFD/Firewise:

Firewise materials are being accumulated and prepared for presentation and distribution to homeowners and the community by the fire department..

Cost Estimate for proposed David Mull Emergency Exit Plan:  A letter and cost estimate was distributed for review and comments to be submitted to the Board President. A motion was made by Jan Kenyan and seconded by Steve Gause to proceed with a cost ceiling of $2,000.00; motion carried.

The Rummage Sale generated $2,715. This money was used to purchase an AED that is to reside at the ELHA fire station.

Grounds/Lake Maintenance Committee:

Mowing - The grounds continue to look good from our volunteer’s efforts and commitment!

Trash Pickup Day – Thank you to all 34 people who showed up to help with this project.

Dam Report:  There is a possible exemption available that ELHA’s engineers are pursuing. The report that is due January 1, 2012, is in process.

Communications Committee:

A booklet is being prepared for residents containing Covenants/Amendments/By laws. This is still under preparation. It needs to be completed before we can get a cost estimate for printing.

Long Range Planning Committee:  

Special Projects: The funding of the security camera project was again discussed. A proposed letter to homeowners with details is being created. We are still awaiting the costs for any dam repairs before proceeding.

Old Business:

Security cameras:  See above under long range planning.

New Business:

Approval was given to replace Eagle Landing’s flags. Jim Moulton will follow up.

A motion was made to approve the Letters for Student Community Service Hours by Jim Moulton and seconded by Jim Higgins; motion carried.

Closed Session: None

Next meeting:

The next meeting will be November 15, 2011 at the Avinger School.

Meeting Adjourned.