Eagle Landing Homeowners Association

Board of Directors Meeting

6-15-10

A Quorum was established and the meeting was called to order at 5:00 pm.  In attendance were board members George Meriwether, Jim Trimble, Jim Higgins, Pete Schroeder, Steve Gause and Jan Kenyan. There were 3 visitors present.

Minutes of the previous meeting were approved as amended.

Treasurer Report:

New signature cards will be presented to the board at the next meeting. 

A request was made to locate the original by-laws and corporate filing in the permanent records.

The Treasurer Report was approved as presented.

Committee Assignments were made as follows:

Architectural Review - Chairman Tom Minor; Steve Gause, Jim Higgins

Budget and Finance – Chairman Jim Higgins, Debbie Dennis, Jim Byars

By-Laws / Policies – Chairman Jim Trimble; Pete Schroeder

Security – Chairperson Jan Kenyan; 

Grounds / Maintenance – Chairman Pete Schroeder;

Communications – Chairperson Jan Kenyan; Volunteer - Sherry Byars

Long Range Planning – Co-Chairmen Steve Gause and Jim Trimble

Special Projects – Co-Chairmen Pete Schroeder and Steve Gause

Firewise – Chairperson Jan Kenyan; Volunteers – Marsha Edson, Van Templeton, Robert Lannerd, Coy Hinton

Neighborhood Watch/Security – Chairperson Jan Kenyan; Volunteers – Glenn Terry, Jim Byars

Committee Reports:

Architectural Committee: 

A request for tree thinning has been responded to but not investigated or approved.

A request for a retaining wall, submitted by James Arnold, was discussed by the board and a letter will be sent strongly encouraging professional engineering.

A landscape request for a gate, submitted by Frank Mueller, was discussed and approved.

By-Laws / Policy Committee:

Chairman Jim Trimble queried the board as to what they would like to see come out of this committee.  Discussion centered on clarification and interpretation of the by-laws and quick-reference materials.

Fire Wise and Neighborhood Watch:

Chairperson Jan Kenyan presented several topics for discussion.  It was suggested that the Firewise committee could offer to do a Firewise assessment for new property owners and to present each new homeowner with an information packet.

The need for additional wet fire hydrants was discussed.  The long range planning committee will take a look at this need.

Eagle Landing has been registered with the National Sheriff’s (Neighborhood Watch) Association.  An online manual will be forward to all board members and volunteers of the committee.

A quote for new security patrolled signs was presented and tabled pending further information.

A request was made for magnetic signs for neighborhood watch patrollers.  This request was tabled pending further information.

Grounds/Maintenance Committee:

 The mowing contract bids were discussed and the contract was awarded to Versatile Support Services.

There is no evidence of dam leakage but this will be checked periodically.

It is illegal for non-residents to use our dumpsters.  This could be considered a theft of service.  There are some resources available for reporting illegal dumping activity.

Communications Committee:

Chairman Jan Kenyan presented several questions to the board as to what is expected to come out of this committee.  Items discussed were the process for sending cards or flowers – Thank you Sherry Byars – and the formation of a call-tree.

Old Business:

The web site has been transferred and is active.  A “Volunteer Corner” has been added to the website.

New Business:

A request was made by Jan Kenyan to purchase ink cartridges for the communications committee; approved.

The condition of the boat ramp was discussed. The possibility of ruts in the ramp causing problems was brought up.  Pete Schroeder will inspect the ramp.  Jan Kenyan will investigate the possibility of adding materials to the ramp.

Steve Gause discussed the possibility of having the county commissioner come to a board meeting to discuss the community’s needs and issues.

Next meeting:

July 13, 2010 at 5:00 p.m. in the Avinger School Cafeteria