Eagle Landing Homeowners Association

Board of Directors Meeting Minutes

February 26, 2008

On Tuesday, February 26, 2008 there was a regularly scheduled meeting of the Board of Directors at the Avinger School Cafeteria. Board members in attendance were Trent Gale, Frank Galloway, Jim Byars, Jim Trimble, Tom Minor and Glenn Terry.  Board members not in attendance were Dr. Steven LeGrow.  There were 7 guests present.

The meeting was called to order at 6:30 p.m.

Minutes from the last meeting were read and approved as written. The motion was made by Tom Minor and seconded by Jim Byars.

Old Business:

Deer Count:  The Board is still waiting to be contacted by Penny Pettit to schedule a wildlife count for the Eagle Landing community.

Security:  There have been some break-ins in the community.  The break-ins do not appear to be at random with no recurring pattern. The Board has discussed security in the past with no good options presenting themselves.  It has been suggested that the Avinger police officer be contracted to patrol the area in his off duty time. 

If there is a red tag on a homeowner’s mail box, it needs to be removed as this indicated that the house is not occupied.

There has been an old station wagon cruising the community between 2 and 4 a.m.  No one has been able to identify the occupants.  If someone sees this vehicle please call it in as suspicious activity. 

New Business:

Sawmill:  There has been a report of a portable sawmill on 1597 causing a disturbance in the neighborhood.  The worksite has also become unsightly.  The homeowner has ongoing construction that has been approved by the architectural committee.  Tom Minor and Jim Byars will contact the job foreman and address the neighborhood concerns including how long with the job last?  How will the sight be cleaned up?  This issue needs to be resolved as quickly as possible.

Burning Trash:  There have been reports of a resident burning trash that creates an annoying and obnoxious smell that is offensive to the neighbors.  Guests present at the board meeting stated that the burning plastic causes eyes to water, etc. and could possibly be a toxic issue.  Article XI.9-18 states that residents shouldn’t do anything that is obnoxious or offensive to neighbors.  The Board President will write a letter to the homeowner directing him to the covenants and by-laws and instruct him to cease and desist the trash burning.  ELHA provides dumpsters for the disposal of household trash.

Roads:  The Board has contacted the county commissioner and they have done a minimal patch job but it is not sufficient.  The Board has drafted a letter the commissioner and asked for an evaluation and correction of the situation. 

              A motion was made by Frank Galloway and seconded by Tom Minor to approve the letter and send it to the Commissioner; motion carried.

Three Board Positions are open for election at the May annual meeting.  The Board of Directors for Eagle Landing is actively seeking interested candidates.

Committee Reports:

Treasurer Report:

Total receipts for January were $32,264.  Included in this amount is $253 interest income and $50 for property assessments.  The balance of receipts is for annual dues.  Total expenses for January were $5,530.  Major categories of expense include $717 administrative, $643 for waste services, and $4137 for property taxes.   Sandy Evans from Jefferson will conduct an independent review of the ELHA books. 

Motion was made by Tom Minor and seconded by Frank Galloway to accept the treasurer report; motion carried.

Architectural Committee:

The architectural committee has approved all requests to date.  New permits were granted to Mr. Dungan, Mr Swan, Mr Perry and to Ms Stevenson.  The committee is engaged in an ongoing effort to educate the Homeowner’s concerning the rules and regulations regarding the architectural issues. The Architectural Committee would like to remind association members that new construction of any kind requires approval and a permit.  The committee needs a copy of site and construction plans before permits can be issued.  If you need a copy of the covenants, please refer to the website or contact Debbie Dennis at 903 639-7016 to obtain a copy.

Common Area:

The lake will be stocked this spring with 5,000 channel catfish 4-6 inches long as well as 100 one-pound Florida strain bass.  The cost for the lake stocking is $3,028. This expenditure was approved in the budget.

There is suspected wild hog activity on the lake side of the dam.  One guest present at the meeting has spotted several hogs along the dam.  If this becomes a serious problem, the Board will contact someone to do a hunt.  The community will be notified.

Milfoil weevils:  The weevils can be purchased for $4,000.  They would be placed around the island due to the need for a controlled, confined area to test.  The weevils eat the milfoil stem and the milfoil dies.  If the weevils survive the natural elements, ie, heat and fish, they will carryover from year to year.  They could eventually get ahead of the milfoil.  It will be late in the first year of use before there will be a noticed effect.  A guest commented that the water lilies are getting bigger.  Herbicides will kill the water lilies but they won’t be treated this year because it could kill the weevils.  The purchase of the weevils has been approved in the budget.

New neighborhood watch signs need to placed on the north side of the community.

              A motion was made by Glenn Terry and seconded by Tom Minor to purchase and install the signs; motion carried.

Fire Wise:

The Firewise Committee wants to get more information to the community regarding fire safety.  They are looking into the availability of brochures and flyers.  The committee is looking into developing Firewise information that can be posted on the bulletin board.  A guest mentioned that he has saved $800 on his homeowner’s insurance with the ISO rating.  A board member stated that he had also saved several hundred dollars with the rating.

Pete Schroeder addressed the Board on behalf of the Avinger Fire Department.  The fire will extinguish unsupervised control burns.  Control burns must be supervised.  The AVFD now has access to an extra brush truck as well as a larger tanker.  They have an opportunity to place these two trucks in the Eagle Landing community, but they must be housed.  The first few minutes of a fire are critical and having these two trucks in the community would reduce response time 15 to 20 minutes for fires or for medical emergencies.  This will also help to retain or even improve the ISO rating that is generating direct savings to the homeowners.  The building at a minimum would need to be  about 30 x 30 and would need to be heated.  The AVFD would like to put the issue on the agenda for the annual homeowners meeting. 

Community News: 

There will be a notice posted on the bulletin board explaining how to obtain a copy of the covenants and restrictions for ELHA.

If anyone receives a notice via e-mail supposedly from the IRS concerning a refund it is a scam – DO NOT RESPOND.  The IRS will never contact anyone via e-mail.

Compliance: 

A guest inquired if there is a mechanism in place to complain about septic system obnoxious odors.  The Board can send a letter upon request.

The next board meeting will be on March 24, 2008 at 6:30 p.m. in the Avinger School Cafeteria.

Meeting adjourned.