Board of Directors Meeting Minutes    

(Approved)

August 28, 2007

On Tuesday, August 28, 2007 there was a regularly scheduled meeting of the Board of Directors at the Avinger School Cafeteria.  Board members in attendance were Trent Gale, Frank Galloway, Jim Trimble, Glenn Terry, Tom Minor, and Jim Byars.  Board member not in attendance was Bob Kenyan.  There were 4 guests in attendance.

The meeting was called to order at 6:35 p.m.

The minutes from July 16, 2007 were reviewed and discussed.  The minutes were corrected as follows:  Money earned on the insurance fund will be transferred into the general fund after the cap of $22,500 is reached; the spelling on Mr. Steve Gauze name was corrected; Motion was made by Tom Minor and seconded by Jim Byars to accept the minutes as corrected; motion carried.

Old Business:

Mr. Trimble will work on putting together a mail out survey for Eagle Landing Homeowner’s and will bring this back to the Board for approval before the actual mailing.

The back fence has been repaired.

Mr. Terry will retrieve the weevil information from Jan Kenyan and continue to follow up on this item.

David Landers made a presentation for security in Eagle Landing Community.  Choosing a camera system would not be a problem.  The challenge would be to find a central location; an underground cable would need to be installed.  The easiest option would be to put a camcorder into a box and check it daily.   The cost of the security equipment would range from $800 to $4000 installed.  The privacy act would require a written release from every resident of Eagle Landing Community.  The Board would need an attorney’s opinion on installing cameras in a private area that captures public property. Installing a keyless entry gate to Eagle Landing was also discussed; however, such a gate cannot be installed on a county road.  To have an off duty police officer as security would cost $25 an hour and costly liability insurance would have to be provided.  There seems to be a consensus that the illegal dumping signs have had a positive effect.  It was determined that a security plan would be too expensive and cumbersome to implement at this time.  The Board will continue to monitor the vandalism situation and later consider the option of installing dummy cameras.

New Business:

Bob Kenyan has accepted a position in Arlington and as a result has tendered his resignation from the Eagle Landing Homeowner’s Board.  The Board will need to appoint a replacement to serve for the remainder of his term.  Interested parties are encouraged to contact Trent Gale.

Cindy Pinkerton with United Country Realty wants to post their Eagle Landing listings of the Eagle Landing website.  There was also some discussion concerning allowing commercial businesses owned by Eagle Landing residents to advertise on the website.  A motion was made by Glenn Terry and seconded by Trent Gale to appoint a committee consisting of Tom Minor, Jim Trimble and Jim Byars to study these issues and to report back to the board; motion carried.

Committee Reports:

Treasurer Report:

The budget and registry report was presented by Debbie Dennis, clerk.  Expenditures for July were $2,071 consisting mainly of mowing and common grounds upkeep expense of $1,114and waste services of $641.  The balance in the operating account as of July 31, 2007 is $24,242.  There is a total of $79,428 in savings and CD’s.

Budget expenditures through July are $15,414 leaving a budget balance for 2007 of $15,286.

Delinquent dues outstanding are $3,607.

A motion was made by Tom Minor and seconded by Frank Galloway to accept the Treasure’s Report; motion carried.

Architectural Committee:

No new activity to report.

Common Area:

The bids for dock repair are still pending.  We are accepting bids and expect to receive at least one more.  The bid is to replank and add cleats to the South dock and to replank, cleat and extend the South Dock by 6 feet.  The replanking would be done with a new material called Choice Deck.

The Back side of the dam needs to be mowed soon.  Mr. Terry will contact the mower.  There was some discussion as to the possibility of having the dam inspected.

Additional speed limit signs have been posted.  There is still a need for more signage and the dumpsters and on the north side of the lake.

Community News:

Firewise Committee:

The fire department has purchased some used equipment that may need some repairs.  They will let us know if there is anything that we can help with.

Compliance:

 Meeting adjourned