Eagle Landing Homeowners Association
Board of Directors Meeting
08-17-2010
A Quorum was established and the meeting was called to order at 5:00 pm. In attendance were board members George Meriwether, Jim Trimble, Pete Schroeder, Steve Gause, Jim Higgins and Jan Kenyan: Also in attendance, Debbie Dennis – clerk. There was 1 visitor present.
A motion was made by Jan Kenyan and seconded by Jim Higgins to approve the minutes of the previous meeting as amended; motion carried.
Treasurer Report:
New signature cards were presented to the board..
A motion was made by Jim Higgins and seconded by Pete Schroeder to approve the Treasurer Report as presented; motion carried.
Appointments:
A letter of resignation was read and accepted from board Tom Minor.
A motion was made by Pete Schroeder and seconded by Jim Higgins to nominate and appoint Jim Moulton to serve the unexpired term; motion carried.
Jim Higgins was appointed as the Chairman of the Architectural Review Committee. New board member Jim Moulton was appointed as a member of the Architectural Review Committee as well as the Security Committee.
Committee Reports:
Architectural Committee:
Requests: No new architectural requests were made.
Guidelines: Steve Gause presented the board with sample guidelines and worksheets from other homeowner’s associations. These will be reviewed and used in the revision of ELHA’s current guidelines.
Action: design a basic architecture application – checklist:
Database: There was discussion involving development of database containing homeowner’s information to include architectural reviews as well as other information pertinent to the site.
Action: Jan Kenyan will design database prototypes for board review.
There was a motion by Steve Gause and seconded by Jim Trimble to purchase an external hard drive to store the database; cost not to exceed $200; carried.
Discussion: There was research presented on bulkheads/sea walls in ELHA’s documentation.
Budget and Finance: none
By-Laws / Policy Committee:
Research: Have all changes to the by-laws been filed with the state.
Security:
Firewise:
Two possible fire escape routs were presented to the board.
A forester with the forest service suggested a couple of possible firebreak solutions including each homeowner maintaining a defensible perimeter.
Neighborhood Watch:
All materials have been received from the National Sheriff’s Association and a committee meeting will now be scheduled.
There has been a theft of property in the community during the last month. Be alert.
Grounds/Maintenance Committee:
Mowing: Once, maybe twice more, should do it for the season.
Boat Ramp Repair: Steve Putman will repair the ramp for $500 when the iron ore is available.
Waste Contract: The contract with Allied Waste Services has been renegotiated to reduce the monthly cost by approximately $230. The dumpsters have been repositioned and one was replaced.
Spraying: Several areas and coves have been sprayed for milfoil and the spraying will continue. Lake grasses have been sprayed as well.
Electric Meters: Steve Gause hunted out all the meter poles and discovered two that are not currently being used but that we are still paying minimum fees on.
Communications Committee: none
Long Range Planning Committee:
Steve Gause visited with Smith Mud to discuss the possibility of Eagle Landing forming a water district.
There is a lot of governmental red tape to form one. It would be costly to purchase the existing water lines, drill and maintain a well. With Eagle Landing not being a large community, it would probably not bring in enough revenues to support a water district. It was suggested that the community become proactive with our current water district in order to effect change.
Special Projects Committee:
A viable alternative to the milfoil weevils has not yet been discovered.
Old Business: none
New Business: none
Next meeting: September 21, 2010 at 5:00 p.m. in the Avinger School Cafeteria